Category Archives: productivity

Let’s Talk Money

Money is such a great topic to bring up in conversation, am I right? …Okay, maybe not so much. But let’s face it: college does not necessarily do a great job at teaching us the essentials of good, personal financial behavior, or what is involved in getting a mortgage, or credit cards. The ways in which many of us handle our finances usually involve not-very-wise decisions that ultimately affect our behavior, so I would say it is safe and appropriate to discuss the topic. Although it seems that millennials are doing much better at handling debt than previous generations, with credit card debt being at its lowest since 1989, not all of us are quite great at being completely debt free just yet. While we may not be so enthusiastic about the sacrifices that come along with getting rid of debt, here is some great encouragement on why you should be debt-free, and stay that way!

Responsibility – I am totally “adulting” over here 😉

The first benefit of becoming debt-free is that it truly changes your character for the better. Before getting rid of my debt, I was a compulsive buyer. I’d get paid, and then I would head to the mall to buy the cute shoes, shirt, purse, etc. I was living paycheck to paycheck and I always rationalized using my credit cards to buy things that, without the magical credit cards, I would otherwise not be able to afford. A great financial advisor by the name of Dave Ramsey quickly inspired me to be debt-free.  As I decided to put his tips into action, I noticed drastic changes not only in the way I behaved, but also in my thought process. When you make the decision to get out of debt, this means that you will create a budget, which in turn means taking control of your impulses and making wiser financial decisions. Sticking to your budget will become a habit, naturally influencing the way you make other, non-financial decisions as well; you start to realize what has priority and what can wait. This new responsible attitude will follow you to your workplace, your home, your relationships, and many other aspects of your life. I, for one, can definitely say that since I started to take in this responsible approach, I now look at debt as the worst disease on earth; I pay my bills on time, and if I have something bigger I get it out of the way as soon as possible – as if my life depended on it! And yes, there are times where I think, “I want stop ‘adulting’ today and just be a kid again, and play with my Barbies.” And hey, I know we all love the care-free kid inside of us (I sure do!), but it’s also nice to feel like you’re a “pro” at being an adult from time to time, by being financially responsible. ^_^

Feels so good to be stress-free!

I’ve often heard some people say “why use my own money to buy XYZ, when I can use someone else’s money now and then just pay them later, but slowly?” Well, here is the problem with that logic: when you are in debt, you’re essentially a slave to your lender. One of my favorite things that I have heard Dave Ramsey say is that “when you take a closer look at debt, you start to see it for what it is – something that holds you back.” It is extremely difficult to leave your troubles behind when you know you’re barely making ends meet; all the stress that goes along with it also follows you to the workplace, and everywhere else you go. One of the greatest feelings of being debt free is that it feels just as it sounds: “I’m FREE!” Once the weight of debt is lifted off your shoulders, you now have the enthusiasm and the liberty to focus on the future – What are your dreams, aspirations, and goals that you couldn’t accomplish before because you were so limited financially? All of the sudden these things start to become more real, and clearer. Come on – it’s hard to not get excited about that! And yes, I do know that oftentimes money is not the only obstacle to achieving your goals; time is also of the essence – which brings me to my next point.

“The world is my oyster”

Another great quote from Mr. Ramsey is that “when you’re living in debt, you’re not just financially poor. You’re also time poor.” Undoubtedly, debt-free people have more time and money than most people who are in debt. Why? Because if you’re in debt, chances are that you might be working more than you should have to, and spending time stressing out about how to make it all work out. Once you become debt free, the amount of time and money that would have otherwise been going to a lender is now free to use to follow your ambitions, as stated in my previous point. In addition, not only do you now have more options (remember, money does not bring you happiness; it gives you options), but your demeanor towards your career also changes. You are actually free to enjoy and/or passionately pursue what you do/want to do, rather than seeing your job as a burden you have to carry because you have no other choice. All of the sudden you can now afford to take that vacation (because we all need a break – it’s healthy for you!), and you will be refreshed and financially stress-free when you return to work, which ultimately results in higher productivity. Think about it: If you are more productive, you’re a better employee. If you’re a better employee, you will most likely be acknowledged. If you’re acknowledged, you’re encouraged. When you’re encouraged, you work that much harder towards your goals. 🙂 Let’s do this!

Freedom!

Getting rid of debt is not the easiest thing to do – it takes a lot of hard work and sacrifice, but it is worth it! And although the kind of income you make can surely affect how you handle debt, it is absolutely not impossible to be debt free, despite your income. In my experience, for example, I started getting out of debt when I was a single mother, receiving government help. Once I got out of debt, I was able to work harder towards my goals, increase my income, and I no longer needed government assistance. I can certainly attest to the incredible freedom that came with being debt free (although since then I’ve gotten married and bought a home, so now we have a mortgage – but we plan to pay it off sooner rather than later)! With a good strategy and a good plan, you can learn the kinds of things that you can and should be able to afford (food, transportation, shelter –proper shelter, not a $1000/month rent payment while you can only afford a $600/month payment), and the things that you don’t necessarily need (cable, fancy phone, fancy computer/tablet – remember that libraries still exist!). If you are in debt, do not be discouraged, and know that it is possible for you to be free. Tackle your debt without hesitation, and enjoy the many benefits that come from it. 🙂

For more encouragement, check out Mr. Ramsey’s “7 Characteristics of Debt-Free People.

me_zpsext9iuth

By Nayadee Wilson

What Redesigning my Daughter’s Room Taught me About Poor Planning

A few weeks ago my husband and I decided to embark on an exciting project; to design and renovate our 4-year old daughter’s bedroom. Although these kinds of ventures can be thrilling for most, it can truly cause some serious headaches when you do not have the right preparation to tackle them appropriately. Also, having a hammer in one hand and a crowbar in the other is definitely not a good combination for frustration to enter the scene – so proper planning is a must! As we picked up momentum and dove right into this project, I soon started to realize some things that we either missed or miscalculated, and how a lot of these fundamental steps would be applied to our everyday work tasks.

I’ve got everything! Except for these 10 other things…

5_zps8tkmnkmcI had been looking forward to this for the past 3 months, and I was beyond excited. In my head, I knew everything I needed to do; I was ready to get all of our supplies, and ready to get started. Once we got back home from the store, we got right to work… we then realized we had the wrong sanding paper, and not nearly enough paint. After the second trip to Home Depot, we realized we got the wrong kind of paint. Then after the third trip, we realized we had the wrong kind of nails. In other words, after four trips to the store, my husband wanted to run away to Mexico, and I wanted to burn down the room – she can just sleep with us! :). It was mindboggling how a project that I couldn’t wait to start was so quickly turning into a nightmare. 😦 So here was my mistake number one: Unpreparedness.

More often than not we make the same mistake at work time and time again. Many times when we are presented with a task, we dive into it without really looking at what is required. We then find out half way through the project that we missed something along the way, usually causing aggravation to enter into the mix. To avoid this undesirable frustration, it might be a good idea to make a check-list of everything you will need to complete your task or project, before you start it. I know that check-lists are somewhat old-school and can be viewed as unnecessary (especially for minimal tasks), but the time that it will take to write out a list is well worth it compared to the vexation you may suffer later, after figuring out you’ve missed something. Not only does making a list help you become more prepared, but writing things down will also help you remember things a lot better (E.g. you can remember the proper supplies for decorating your kids’ room), which can certainly be advantageous in any task.

Um, any chance we could push out that deadline?

6_zpsnbc9f5ucWhen I started to “plan” the process of it all, I was certain that it would take us just about a full day to complete her room – after all, I had already painted three of the four walls the week before, and that’s the time-consuming part, right? Well, here was my mistake number two: Underestimating. As it turns out, not only did I dismiss the amount of work that still needed to be done, I also did not take into consideration the time that it would take us to complete it all. I mean, we are talking about removing moldings, sanding and painting them, painting doors, drawers, etc., yet all of that slipped my mind. All I could think of was my dreamy end result, and my plans of relaxing the rest of the weekend. Of course, I was in for a rude awakening, and our entire weekend was consumed by this project – which is still not entirely finished 😦 (although my husband thought my misguidance was quite comical; I’d say half of our time was spent by him laughing at my one-day-project idea).

Whenever we are faced with a lengthy project it is always important to have a realistic outlook on the time that this task will actually take. Not taking the time to plan accordingly could cause you to underestimate what needs to be done, which in turn can cause you to miss a deadline (or just barely make it). In addition to making a list of what you will need, it may also be a good idea to do your best to calculate how much time each item on that list will require. Do you need to write an article? Think about the amount of research you need to do. Or maybe you have a spread sheet to create – think about how long it might take you to edit and enter information properly; making extra time for the small tedious jobs will be beneficial as well. Once you do this, you will have a much better chance at completing your work on time, and you won’t be pulling your hair out the day before it’s due.

I could’ve sworn I had my notes in here…

7_zpssgob24evLast but not least, being organized is an absolute essential (this is, most definitely, my favorite tip). My next mistake during my daughter’s awesome room makeover was – you guessed it: Disorganization. I cannot stress enough how irksome it was to be in the middle of painting/sanding/nailing and not being able to find the paint brush/sand paper/hammer. Or, when this wasn’t the case, I would start doing something that my husband had already started to do – double the work for nothing. Or, my favorite: we nailed the door frames back onto the wall, only to have to take them down again because we put them in the wrong order (they didn’t fit properly). Meh. 😦

Needless to say, you will be much better off making sure that you are organized with all of your work. Designating a place for everything and keeping it all in order will avoid lots of headaches and will guarantee a much smoother work flow. Keeping your notes organized and in an assigned location is a good way to start your organization process. Another good idea is to keep your desk as organized and decluttered as possible, as this will naturally make you feel more calm and focused; having too much clutter around you will interfere with your brain’s ability to process information. In addition, being organized in your work will not only increase your ability to focus, but it will also dramatically reduce the time you spend working, which means that you’ll have a much better chance at finishing your work on time (or early) and then be ready to just head on home! 🙂

For more on organization, read “7 Health Benefits of Getting Organized

It feels good to be done.

Whether it is being unprepared, unorganized, or maybe just simply procrastinating, lack of planning can certainly put a damper on our to-do list. Although there are many other ways to prepare for any task you may have, these are some good steps to keep in mind. Just remember, it will always be better to spend a little more time on preparation in the beginning than a lot of time stressing trying to rush it all in the end.

me_zpsext9iuth

Written by Nayadee Wilson

P.S.

In case you’re curious, here are some pictures of how the room is turning out.

Before photos:

20160417_104446_zpshi8xg1cl20160918_170153_zpsxj0hmsc420160918_170248_zpsswnjbvpd

After Photos (still a work in progress):

3_zpssn3gngoc2_zpswg4ipe2w4_zpszsgb5udg

Prezi, the future of presenting?

By: Kaitlyn Neese

If you work in an environment with a lot of presentations, you’ve probably heard of Prezi. It is gaining popularity among the younger generation of the workforce, but I imagine that it is soon going to be utilized by all ages.

If you are unfamiliar with Prezi, it is a free, web-based, more visually appealing version of PowerPoint. It is pretty simple to use and the final product always looks stunning. Prezis are typically much more interesting than PowerPoints, and even the most boring information comes to life with Prezi.

Prezi is new and different. It is fun and it looks so much smoother and more sophisticated than PowerPoint.

So what’s the problem? Why isn’t everybody and their mother flocking to download Prezi and kick the outdated PowerPoint to the curb forever? Long-time PowerPoint fans have a hard time retraining their brain to effectively use Prezi.

Personally, I have become comfortable with the setup of Prezi, but will admit that I have had technical difficulties in the past. Saving presentations has been an issue, and sometimes it takes a while to open up a saved presentation. This can be awkward if you are in front of a group and about to present.

A complaint of Prezi audiences is that it can be distracting. Listeners may be so involved in how gorgeous your presentation looks that they do not hear a word you say. So that definitely defeats the purpose.

So what presentation aid to I prefer to use? I’m going to have to say Prezi, despite its downfalls. Though I will admit Prezi can be distracting and confusing at first, the seasoned Prezi user will learn the tricks of the trade and be able to create excellent presentations. PowerPoint is just too mundane, outdated and limited.

So yes, I believe that Prezi is the future of presenting. If you are uncomfortable with Prezi now, you might as well get used to it. Although your hesitations are probably valid, Prezi is eventually going to be everywhere, so I suggest getting ahead while you still can!

What do you think of Prezi? Are you a loyal PowerPointer? Why?

My favorite FREE apps for Business People

By: Kaitlyn Neese

There are thousands of apps out there, all claiming to simplify your life in some way or another. Many of these apps are impractical, but some really are must-haves for the time-constrained business person. Here are three of my favorite apps that you should try!

Evernote

 

Seriously. This app rocks.

Evernote is the best app for note-taking and research in my opinion. Also, the collaboration aspects of this app make it great for businesses or groups working on a project.

When you create a notebook in Evernote, you have the option to make it private or share it with a team, and that notebook will also sync across all of your devices so that you can access anything at any time (PC, Mac, iPad, smart phone, etc).

This app has been referred to as a “virtual filing cabinet” because you can add tags to your files in order to find something you have saved in just a few clicks. One of the best parts of this app is that it is extremely easy to snip content from the web and add it to your notebooks- making research documentation simple and accessible.

There is a free version and a pro version for $4.99/month. The free version is really awesome, but you may want to try out the pro version at some point as well.

 

 Wunderlist

Are you one of those people who cannot stop making lists? I am. Sometimes, if I accomplish something that wasn’t on one of my lists, I will put it on a list just so I can cross it off. Crazy, right?

Well, if you are anything like me, you have probably tried multiple list apps, hoping to someday find the perfect app to satisfy all your list-making needs. I finally found that app with Wunderlist.

The free version is great. You can create as many lists as your heart desires for different categories. I use Wunderlist for homework lists, grocery lists, wish lists, and work task lists. Wait – was that a list…? Sorry.

Anyway, I use this app for remembering all the stuff I have to do TODAY, but it can also be used for a more long term to-do list if that works better for you.

Another cool thing is that it syncs across my devices, so I can add and check off tasks from my laptop or my iphone. It is quite handy.

 

Expensify

Okay, so I have to admit that my company does not actually use this app. But I wish we did. It is really fantastic.

Many of my previous employers have complained about how frustrating it is when people lose receipts from business lunches or do not record expenses accurately. Especially when they are the ones that reconcile the receipts. This app totally eliminates that problem by easily allowing you to digitally store all expense information when traveling.

With this app, you can quickly add cash expenses, card expenses, record mileage from travel, and store photos of receipts so that you will never lose one again. Additionally, this app is really helpful to managers because they can approve expenses, reimburse employees right from their phone, and set max expense limits for different categories. Managers can view your entries right from their device or set the app to automatically integrate with Excel, QuickBooks, Xero, Netsuite, Dynamics, Salesforce, FinancialForce and more!

Another cool aspect of Expensify is the ability to log and bill hours to clients using the time entry feature.

Oh yeah, and it’s FREE.

What apps does your company use that you find helpful?